Official student travel is defined as involving one or more students traveling to an event or activity that is organized or sponsored by NMJC or in which a student is representing NMJC as a competitor.
- The faculty/staff member or student club sponsor is responsible for ensuring that all NMJC rules and regulations are followed.
- The sponsoring faculty or staff member must complete and submit a Travel Request and Reimbursement form.
- At times staying overnight is required or preferred because of the distance or length of the event or the time of day that the travel will occur.
- Students in good standing, with at least a 2.0 GPA, and without disciplinary holds on their account, are eligible to travel.
- The sponsoring faculty/staff member must collect a General Consent, Waiver, and Release Form (Attachment A) from each student before the trip.
- Sponsors or coaches must perform and submit an Online Roster Check (Attachment E) each time they load the vehicle.
- No students are allowed to travel in an employee’s personal vehicle.
- Students traveling to participate in NMJC events, activities, or competitions are required to travel in NMJC-owned or contracted vehicles to and from the event (with the exception of rodeo student-athletes).
- Rodeo Student Athletes
- Rodeo Student Athletes must provide proof of driver’s license and vehicle insurance each semester upon arrival on campus.
- Rodeo students driving or traveling in personal vehicles to participate in NMJC-sanctioned events or competitions must sign a General Consent, Waiver, and Release Form (Attachment A).
- Rodeo students must annually complete an NMJC behind-the-wheel safety course.
- Instructors and Coaches will assist rodeo students to examine vehicles for safe operation during the safety course.
- Vehicles and/or trailers deemed unsafe shall not be driven to NMJC-sanctioned events or competitions.
- It is the responsibility of the rodeo student to maintain their vehicle and trailer and to complete necessary repairs prior to travel.
- Rodeo students shall examine their vehicle and trailer (including tires) for safe operation, as taught in the annual safety course, using the provided Student Safety Precheck Form (Attachment C) before leaving campus to participate in each competition or other NMJC-sanctioned event.
